Salesforce vs Custom CRM for real projects — where each wins, the trade-offs, and the verdict from a firm that builds with all of them.
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The comparison above is general; your decision isn't. The inputs that actually settle it: your team's current fluency, your hiring market, your existing estate, and the workload's real shape — inputs a scoping call gathers in thirty minutes and turns into a written recommendation with reasoning. Because we build with all of the above, the recommendation is free of allegiance: it's the same honest-routing doctrine the whole practice runs on. Commonly years 2–4 at 25+ seats with real customization spend — but run your numbers; small teams on Essentials-class tiers may never cross. The CRM cost guide has the bands.
| Dimension | Salesforce | Custom CRM |
|---|---|---|
Year-1 cost (25 seats) | Licenses + implementation, commonly $40K–$80K+ | Build $40K–$200K by scope |
Year-5 economics | Per-seat forever, escalating | 15–20%/yr of build; no seat tax |
Fit for standard process | Excellent | Overkill — buy instead |
Fit for differentiated process | Config/consulting spiral risk | The whole point |
Exit posture | Data export, process re-encoding | You own it |
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